Camber Exchange Toolkit

Camber Exchange Toolkit

Thank you for hosting a Camber Exchange event! Partners like you are cultivating an active-outdoors industries where innovation and thought leadership is driven by diverse experiences, ideas, and people.

We are excited to partner with you to put on an inspiring, impactful, and fun event. It may seem like there is a lot of work ahead, but don’t worry, we’ve put together a comprehensive toolkit to guide you along the way.

Thank you for taking on the role of point of contact for your company’s Camber Exchange! You’ll be working with the Camber Outdoors team to ensure that the Camber Exchange runs smoothly and successfully.

As the point of contact, you’re in charge of the following:

–Coordinate event logistics (food/drink, technology, event space)
–Recruit volunteers to help with planning, promotion, and day of event logistics
–Recruit a photographer to capture the event
–Run logistics for day of event
–Provide Camber Outdoors with speaker bios and images for event promotion one month prior to the event
–Promote the event, with materials from the toolkit, internally and externally (community partners, company network, and friends)
–Check-in/registration
–Post-event follow up call with the Camber Outdoors team

Regional Volunteer Managers are Camber Outdoors champions who volunteer their valuable time to a vision of “Everyone’s Outdoors.” Regional Volunteer Managers support the Camber Exchange, along with the Camber Outdoors team. The Regional Volunteer Manager in your region will be a resourceful contact for answering questions along your Camber Exchange journey.

Meet the RVM Team

Hailey Light, Northwest: Oregon

Saveria Tilden, Southern California

Danielle Piscatelli, West: Colorado

Avril Wiers, Midwest: Michigan

Alicia Ranney, Northern California

Budget

–Food and Drink: $300 – $600 (dependent on how many attendees your planning on hosting and if any of the food/drink is donated)  Host companies are strongly encouraged to provide one Equally Attractive Non-Alcoholic Beverage (EANAB) for every alcoholic beverage provided.
–Raffle tickets: $10ish
–Name tags: $10ish
-Cost of host company giveaways

Venue Guidelines

–Ability to comfortably fit 75 attendees
–Available screen for the presentation and space for attendees to listen in
–Food and drink friendly
–Ability to accommodate a check-in/registration desk for arriving guests
–ADA-accessible single-user restrooms (see Resources tab–Creating a Gender Inclusive Event–for more details)

AV Guidelines

–Laptop for the presentation
–Wifi
–Screen for the presentations

Who’s Invited

–Everyone who is passionate about the outdoors is welcome to attend Camber Exchanges.
–Camber Outdoor members (professional members, student members, and employees of corporate partners) attend with a suggested donation of $5.
–Individuals who are not yet Camber Outdoors members will be charged a $10 registration fee.

All proceeds raised from Camber Exchange registrations will be donated to Latino Outdoors and OUT There Adventures. Camber Outdoors is proud to support organizations that are dedicated to building an outdoors that is truly for everyone.

Latino Outdoors is a nonprofit organization with the mission to inspire, connect, and engage Latino communities in the outdoors and embrace cultura y familia as part of the outdoor narrative, ensuring our history, heritage, and leadership are valued and represented.

OUT There Adventures is a nonprofit organization with the mission to inspire, connect, and engage Latino communities in the outdoors and embrace cultura y familia as part of the outdoor narrative, ensuring our history, heritage, and leadership are valued and represented.

Sample Run of Show

Resources

Camber Exchange Planning Checklist
Use this checklist to plan your Exchange.

Creating a Gender Inclusive EventReview this toolkit to ensure that you’re event is welcoming to everyone–regardless of gender identity, gender expression, or sexual orientation.

Camber Outdoors worked with Gender Equity Consultant Lila Leatherman in creating the Gender Inclusive Event resources. Lila specializes in writing and revising copy, creating bespoke educational resources, and facilitating workshops and webinars.

Lila Leatherman
they/them pronouns

The Camber Exchange icebreaker is important for attendees because it allows individuals to step out of their comfort zone, meet new people, and create meaningful connections in their local community.

Networking without direction can be intimidating and overwhelming–let’s make it exciting and inspiring! Please review the Speed Networking Activity Outline provided below. If this activity doesn’t align with what you envision, we encourage you to get creative and organize a facilitated networking activity that best fits your community and venue.

Speed Networking Activity

CONTENT GUIDELINES

The programmed portion for this year’s Camber Exchanges will be formatted as a panel or conversation style presentation with 3 speakers on the panel. Host companies are expected to provide a moderator from within their organization and collaborate with the Camber Outdoors team for selecting panelists.

In order to bring more diverse ideas, perspectives, and experiences to the conversation, we’ve outlined guidelines below for panelists at your event.

PANEL REQUIREMENTS

–2 of 3 panelists must self identify as a person from a historically underrepresented group
–Recognized leader at their company/organization
–Active-outdoor industry employee or associate
–Entrepreneur: Women/Minority Founder
–Athlete
–Founder or leader of  community groups (i.e. OUT There Adventures, Outdoor Afro, Latino Outdoors)

TOPIC

Camber Outdoors is excited to align Camber Exchange panel topics to the 2019 Camber Outdoors Webinar Series. Please see the topics below.

Building your Personal Development Plan
Self Awareness, Presence, and EQ
Fundamentals of Team Management
Giving and Receiving Feedback
Developing Your Leadership Style
Finding and Keeping a Mentor

PLEASE REFRAIN FROM

–Presenting anything not related to the topic outlined by Camber Outdoors
–Selling from the stage
–Political agendas or discussion
–Religious proselytizing
–Recruitment from other companies
–Product demonstrations
–Outside groups, companies or organizations involved in any capacity
–Solicit financial support of or endorse other groups, companies, initiatives or organizations

RESOURCES

Ted talk on body language, presented by Amy Cuddy

Spread the Word

Internal Promotion

–Email Camber Outdoors invite to all employees
–Post invite in common area at workplace
–Share invite with networks (company vendors, clients, members, and local partners)

External Promotion

–Email invite to external networks in a newsletter or blast
–Use social media assets (provided below) to share on Facebook, Twitter, Instagram and LinkedIn (promote the event a month before, two weeks before, week of and day before)

Community Promotion

SHARE THE CAMBER OUTDOORS INVITE WITH:

–Outdoor retailers (bike, climbing, outdoors, paddle, action sport shops)
–Community centers
–University and colleges
–Non-profit organizations in the community like Friends of organizations, outdoor advocacy groups (trails stewards)
–Local breweries and/or coffee shops
–Non-endemic and/or non-profit partners

Promo Kit

This toolkit is designed to make it super easy for you to spread the word about your Camber Exchange event. Included is an overview of the social media graphics, sample posts,  a press release template, and a sample invite.

Twitter

Twitter’s a great way to blast to the masses. Please use the hashtag #camberexchange (among others, if you choose) so we can keep track of the Camber Exchange community and conversation.

Suggested Posts

Join us for a @CamberOutdoors Exchange on DATE at 5:30 pm! Enjoy networking, snacks/drinks and conversation with PANELISTS. #CamberExchange [link to civi event registration]

We’re hosting a @CamberOutdoors Exchange on DATE at 5:30 pm! Join us for drinks, snacks, and a conversation with PANELISTS. #CamberExchange [link to civi event registration]

Connect with your peers and expand your community at our @CamberOutdoors Camber Exchange event, including a converstaion with PANELISTS this DATE at 5:30 pm. #CamberExchange [link to civi event registration]

Graphic

CamberOutdoors Exchanges Twitter

Facebook

A Facebook event will be setup by the Camber Outdoors team 4-6 weeks before the Camber Exchange. Be sure to share the event on your Facebook page and invite your community.

Suggested Posts

We’re hosting a Camber Exchange on DATE at 5:30 pm! Join us for drinks and snacks, expand your community, and hear a conversation on TOPIC with PANELISTS.

@CamberOutdoors works to support and accelerate equity in the outdoors, from the boardroom to the backcountry. #EveryonesOutdoors #CamberExchange [event link]

Graphic

CamberOutdoors Exchanges Facebook Post

Instagram

Suggested Posts

We’re hosting a Camber Exchange on DATE at 5:30 pm! Join us for drinks and snacks, expand your community, and hear a conversation on TOPIC with PANELISTS.

@CamberOutdoors works to support and accelerate equity in the outdoors, from the boardroom to the backcountry. #EveryonesOutdoors #CamberExchange

You can direct people to our website or the in your profile [link to civi link]–whichever you prefer.

Graphic

CamberOutdoors Exchanges Icon Instagram

Resources

Day Of ChecklistUse this checklist to ensure that you don’t forget about anything on the day of your Camber Exchange.

Sign In Sheet
The sign in sheet is for individuals who did not pre-register. Please have them fill out their contact information so that we can update our database.

Formerly the Outdoor Industries Women’s Coalition (OIWC)

©2020 CAMBER OUTDOORS

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